Congratulations! You’ve got fifty or more of the best group travelers set to hit the road in a fantastic motorcoach rental that you secured through BusRates.com. You have your destination and a general agenda sketched out. Now, where is the crew going to stay? More importantly, how are you grouing to save on your group hotel booking?

Planning lodging for a large group of travelers on your own is no easy feat. First, there are the basic logistics of whether the hotel can physically handle the bus or how do you get the best group hotel rate. Then, there are the considerations for the individual travelers, like smoking versus non-smoking rooms and if the facility is ADA-compliant.

Motorcoach-friendly hotels are a perfect match for overnight charter trips

Fortunately you’ve got a partner! BusRates.com offers a group hotel directory to help you in securing your group’s stay. Each hotel is a member of the National Tour Association, the leading association for travel professionals serving customers traveling to, from and within North America. Members of NTA are intimately familiar with providing hospitality services to both large and small tour groups, so they are a strong partner in making your travel plans.

National Tour Association promotes group travel

Additionally, when you use the Busrates.com hotel directory you’ll have the ease of accessing group-friendly hotel properties on the same website where you find your charter transportation, which will save you time and money. By booking with the listed providers, you’ll receive a price break due to the fact that you bypass broker fees. Some online travel agencies charge commissions between 20 and 35%. Skip the middleman and contact the group sales representatives at each group-friendly hotel directly by using BusRates.com. These cost-savings will be on top of the group rate the facility may provide your group.

Hotels listed on BusRates.com feature info, photos and more

Other tips to consider when booking and negotiating your rate:

• Keep your dates flexible and always have alternate dates for any group travel event
• If you can’t get the price you are looking for, you may be able to work out some free amenities (i.e. breakfast, parking vouchers, comp driver room, and more)
• Stay away from providing your budget to the hotel. Keep your conversations honest, but don’t provide unneeded information.
• You are never committed to booking at a hotel, so always feel free to walk away or inform the hotel you have other options.

And, remember to come back to BusRates.com and let us know if your stay was successful. Your review may be just the key to someone else’s successful planning. Now, get ready to click your trip into reality!